Many divisions don't realize their intercom qualifies, or that the application takes under an hour. Kloud-12 builds the itemized proposal that tells you exactly what to request, then installs the system and backs it for ten years.
8 of 10 divisions that compared us chose Kloud-12, and we've helped Virginia divisions claim this grant before.
The grant is scored competitively, so the strongest applications come from divisions that lined up the equipment, the match, and portal access before the window opened, not in the final week.
Floor plans, board approval for the match, and SSWS-SEGM portal access all take time. The VDOE grades the application, so don't compress your efforts into the final weeks.
With the equipment list, the match, and portal access ready, you submit ahead of the deadline, install over the summer and fall, and put up to $250,000 to work in your buildings this year.
Most divisions have heard of the grant. Superintendents get the state's notices; technology directors often do not. Either way, the assumption tends to be the same, that it is a painful process. It is not.
The funding is real and it's sitting there. What stops a division usually isn't the equipment; it's everything around it. A state portal you log into once a year. A competitive application you don't want to fumble. A 25% match to walk through the board. A deadline that lands in the middle of summer when half your team is out.
So a grant that could fund safer buildings becomes one more thing nobody had time to chase. That's the part Kloud-12 helps take off your desk.
Most vendors are finished the day they ship the box. We're just getting started, and we stay for the next ten years.
On the grant, that does not mean grant writing. The application is largely yes or no, and VDOE supplies most of the data. What divisions actually need is the number: what equipment to buy and what it costs. We build that itemized proposal so you know exactly what to request, calculate your 25% match, and confirm what qualifies. Then we install the system and stand behind it with an all-inclusive 10-year warranty. We can't make the award decision (only VDOE does that), but we make sure you are not guessing your way through it.
The grant pays for the equipment and the install. Because it's Kloud-12, that's where the spending stops and the quiet starts.
Monitored around the clock, with failover and battery backup. The intercom is on when it matters most, and most issues are caught and cleared before anyone files a ticket.
We design it, install it, support it, and warranty it. There's no second vendor to blame and no gap between what was promised and what was delivered. Ten years, no license fees.
No license fees, no long contract. They stay because we keep showing up: watching the system, fixing things before you call, and building what you ask for.
The grant will pay for any qualified intercom. So the real question isn't whether to apply, it's who you want standing behind the system for the next ten years. Here's the honest comparison.
| A typical vendor | Kloud-12 |
|---|---|
Warranty expires in 1–3 years |
10-year bumper-to-bumper warranty |
Annual software & license fees |
No recurring license fees, ever |
Installer hands off to a support desk |
The same team supports your system for ten years |
You discover failures when they happen |
Kloud-12 monitors every device and fixes issues proactively |
Multiple vendors to coordinate |
One accountable partner, design through year ten |
Built on a modern, IP-based platform (MoreVoice Unity), so today's panic-alert and safety integrations actually reach every room, not bolted onto a 30-year-old analog backbone.
client retention rate. Once a division partners with Kloud-12, they stay. That’s the clearest proof that the ten-year promise actually holds.
“Kloud-12 worked with me to maximize our funding. I could not have asked for a better partner. From senior leadership to technicians, their customer service is phenomenal. I would proudly recommend them to anyone.”
“This could potentially save my job. Thank you.”
“Thanks for the quick response. The bells rang like they were supposed to at 9:19 and at 9:15. You are awesome.”
Every system below is the kind of division security and communication equipment the grant is built to fund, and it's what we install. Intercom is the one many divisions don't realize qualifies.
VDOE's Attachment B is the official list of allowable equipment. We'll confirm exactly where your division needs line up before you apply.
The maximum a single division can be awarded this fiscal year, drawn from $12M statewide.
Required to receive a grant. It can be reduced for divisions with a composite index under 0.2000; the Virginia School for the Deaf and the Blind is exempt.
Approved security equipment and installation only. It can't cover extended warranties* or service contracts.
The school must stay open at least five more years, with no planned renovations that would make the equipment obsolete.
The application lives in the VDOE Single Sign-On for Web-based Systems portal, under the SEGM application.
Awarded funds are held and disbursed through the State Non-Arbitrage Program under the VPSA.
That's the one gap Kloud-12 closes for you. Every Kloud-12 intercom comes standard with an all-inclusive 10-year warranty — parts, labor, and proactive monitoring included. There's no extended warranty to buy and no separate service contract, so the grant funds the system and the next ten years are already covered.
Use the short form below: name, division, and email. We'll follow up, gather your floor plan, and build your itemized proposal.
We itemize the equipment and features your division needs and price it, so you know the exact dollar amount to request. We answer any questions on eligibility, the match, and SSWS-SEGM access along the way.
We make sure you're not guessing, so you can apply with confidence. You are then responsible for filing your application through SSWS.
To be clear: your division submits its own application through the state portal. Kloud-12 is your clarification line, not a middleman, and never a cost. To hit the August 1 deadline, send us your floor plans by July 15 so your proposal is ready in time.
The application itself takes under an hour, and the state provides most of the data. The real work is knowing what to ask for: the right equipment for your division and the dollar amount to request. That is the number Kloud-12 hands you, so the hour you spend applying is the easy part.
We'll build a free proposal (the equipment, the match math, and the application details) so your division can apply with nothing left to guess. No cost, no obligation.
Tell us where to reach you, and we'll follow up with your proposal and the grant next steps.